Hiring letter templates

If the Hiring Centre has assisted with your hiring action, all necessary letters will be created for you.

For hiring done without the assistance of the Hiring Centre:

• Please use the appropriate template
• Scan and send a completed and signed copy to AskMyHR (IDIR restricted) by submitting a service request using the category Myself (or) My Team or Organization > Submit a Form or Document > Offer Letters
• If the person is a new employee, include their SIN and date of birth with the confirmation letter
• For existing employees, please include the employee ID number

Regular appointments

• Change to Part-Time Status (DOCX, 94KB)
• Confirmation of Offer (DOCX, 257KB)
• Confirmation of Movement Within the Growth Series (DOCX, 90KB)
  • Growth positions in the BCGEU:
    • Corrections officer
    • Community program officer
    • Social program officer
    • Training consultant
    • Commercial transport inspector

    Lateral transfers

    • Lateral Transfer Regular (DOCX, 47KB)
    • Lateral Transfer Temporary (DOCX, 46KB)
      • For use when an employee will temporarily transfer to another base position (for which they're qualified) within the same maximum salary range as their current base position
      • If the employee is still linked to their original base position, use the Temporary Appointments template
      • See more information about lateral transfers

      Auxiliary or limited term (under 31 days) appointments

      • Auxiliary Recall (DOCX, 94KB)
      • New Auxiliary Appointment (DOCX, 471KB)

      Auxiliary extension

      • Auxiliary Extension (DOCX, 89KB)
      • Extension of Under 30 Day Appointment to Auxiliary (DOCX, 94KB)

      Auxiliary layoff letters

      • BCGEU: Notice of Layoff (DOCX, 44KB) (with and without benefits)
      • BCGEU: 4 Declines or More than 9 Months on Layoff (DOC, 48KB)
      • BCGEU: Unable to Contact Employee or Declined Work (DOC, 50KB)

      Temporary appointments (permanent employees only)

      • Temporary Appointment Letter (DOCX, 96.4KB)
      • Temporary Appointment Agreement (DOCX, 31KB)
        • An agreement between two ministries or organizations

        Project employees

        • Project Employee Hire Proposal (DOCX, 745KB)
        • Project Employee Offer Letter (DOCX, 32KB)

        Articling students

        Secondment agreements

        If you have questions about secondment agreements, please submit an AskMyHR (IDIR restricted) service request by using the category My Team or Organization > Employee & Labour Relations > Interpretation Services.

        Competition status letters

        • Competition Status (DOCX, 41KB)
          • Applicant not short-listed
          • Applicant not qualifying
          • Competition cancellation and/or re-posting
          • Applicant not eligible on temporary appointment
          • Applicant not eligible on geographically restricted competition
          • Eligibility list

          Confirmation of employment and salary letter

          Probation

          • Completion of Probation (DOCX, 41KB)
          • Completion of Probation and Pay Increase (DOCX, 90KB) (excluded)

          Hiring managers

          • Manage my hiring competitions (IDIR restricted)
          • RMS resources

          Job store

          • Job store (IDIR restricted)
          • Post a job (IDIR restricted)

          Useful contacts

          Can't find what you need? Submit an AskMyHR (IDIR restricted) service request.

          Select Hiring Manager > Hiring Process > Other Issues & Inquiries.

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          The B.C. Public Service acknowledges the territories of First Nations around B.C. and is grateful to carry out our work on these lands. We acknowledge the rights, interests, priorities, and concerns of all Indigenous Peoples - First Nations, Métis, and Inuit - respecting and acknowledging their distinct cultures, histories, rights, laws, and governments.

          

          We can help in over 220 languages and through other accessible options. Call, email or text us, or find a service centre